Charlottesville Wedding Coordination Pricing
Investment in a calm, structured, and fully managed wedding day
Charlottesville weddings are beautiful—but they’re also logistically complex. From travel timing and vendor coordination to cabin restrictions and guest flow, your day requires more than a timeline—it requires structure.
Your wedding day isn’t the place for guesswork.
My role is to ensure every detail is handled, every transition is guided, and your timeline runs exactly as planned—so you can be fully present.
What to Expect
Most Charlottesville wedding coordination services range from $1700 to $3,200+, depending on guest count, location logistics, and level of support.
Custom coordination is designed to fit your specific wedding day—not a one-size-fits-all package.
What’s Included With Every Package
Every coordination package includes the essentials that make your wedding day run smoothly:
✅ Customized wedding day timeline
✅ Vendor communication + confirmations
✅ Ceremony coordination and processional cueing
✅ Wedding party guidance + transitions
✅ Reception flow management (grand entrance, first dance, speeches, etc.)
✅ Behind-the-scenes problem solving
✅ Emergency kit onsite for the unexpected
✅ Calm, professional leadership from start to finish
Your job is to enjoy the day. Mine is to run it with poise and precision.​​
​
Trusted, Professional Wedding Day Coordination for Charlottesville & Shenandoah Valley Couples
​
Essential Wedding Day Coordination Services Included With Every Package
Every package is designed to ensure your wedding day feels seamless, organized, and stress-free. You’ll receive a personalized wedding-day timeline, complete vendor communication and confirmations, polished ceremony coordination, and full support from a dedicated wedding coordinator who manages every detail behind the scenes.
From cueing your wedding party to overseeing transitions and keeping the day running smoothly, we handle the logistics so you can stay fully present.
​
​Every package is built to protect your timeline and eliminate stress—not just “show up and assist.”
​
Wedding Coordination Packages
All packages include polished communication, calm leadership, and full day-of
execution — with optional add-ons available for extended coverage.
Elopement Coordination
up to 15 guests up to (4 hours)
Sunday - Thursday $500
Friday & Saturday $800​​
Full Wedding Coordination
51- 120 guests (12 hours)
Sunday - Thursday $1,500
Friday & Saturday $1,800​
Micro Wedding Coordination
16 to 50 guests (8 hours)
Sunday - Thursday $1200
Friday & Saturday $1,600
​
Full Wedding Coordination
121-200 guests (12 hours)
Sunday - Thursday $1,700
Friday & Saturday $2,300
​
Additional Rates
Additional hour: $200 per hour | Travel Rate (over 1 1/2 hours): $75-$150 | Major Holiday Rate: $400
​​​
Frequently Asked Questions
Do I need a wedding coordinator in Charlottesville if my venue has a manager?
Yes. Venue managers oversee the property — not your timeline, vendors, or personal details.
​
How far in advance should I book a wedding coordinator in Virginia?
Most couples book 6–12 months in advance, especially for peak Shenandoah Valley wedding season.
​
Do you coordinate Airbnb and private estate weddings?
Yes. Private property weddings require additional logistics, and I specialize in those.
​​​
Your wedding day should feel calm, organized, and fully handled—not something you have to manage.