16 Things Your Day-of Wedding Coordinator Can Help With
Updated: Sep 29
So you just got engaged and you are getting MARRIED!! Whether it's your first rodeo or second, we have all been to THAT wedding where it was absolute chaos because there was no coordinator. Vendors were late, no one had a clue what to do and where to go, what is being set up, or who is setting what up? So many questions and so little time!
Well you learned from THAT wedding and you decided to be smart and hire a day of coordinator. Great job! So now what? Well, it's time to finally take that childhood dream and bring it to life and you get to have someone take the day of the wedding stressors off your plate and create your dream, all while you are getting ready.
Here are some things that you can utilize your planner/coordinator on for your day. Don't be afraid to ask them to help. That is what you hired them for right?
Wedding Coordinator Checklist:
1. Timeline Creation & Management Your coordinator builds and manages the wedding-day timeline so you don’t have to watch the clock. Share the important details, trust the schedule, and let them keep the day moving.
2. Reception Place Settings Your coordinator can help oversee place settings, including chargers, plates, flatware, napkins, and glassware. If you want a special napkin fold or styled detail, confirm that ahead of time.
3. Menu Cards & Food-Service Details Menu cards or buffet signage help guests know what to expect and keep food service moving smoothly.
Also remember to plan for vendor meals. Photographers, videographers, DJs, and other key vendors often work long wedding days and need time to eat before getting back to work.
4. Dessert Station Setup Your coordinator can help arrange and style your dessert display using stands, risers, trays, and signage so everything looks intentional and easy for guests to access.
5. Memorial Table/Chair, etc.
Not mandatory but a nice touch to have at your day.
6. Neon Sign hanging
Please let them know ahead of time. The venue may not have a ladder for general use. Note: zip ties!
7. Floral
Ok, a lot of coordinators hesitate doing this only because they are not technically florist. They do not want to be responsible for your day not looking picture perfect as they do not handle flowers on a daily bases. Now with that being said, we love to play with flowers! But, WE MUST KNOW A HEAD OF TIME. This is something that needs to go on our "To Do" list.
8. Couple Photos
You can have them all sorts of ways like framed or turned into puzzles! Be creative.
9. Table Décor
This could be anything! Candles, votives, lanterns, runners, table numbers, pictures, ice breaker games, favors, center pieces, you name it. Typically now there is a small fee for individual place card settings depending on the guest count. Check with your planner.
10. Dance Floor Items
Glow sticks and glow wands come individually wraps so you may need that one person to unwrap and turn on 100 of them.
11. Arbor Draping
So much fun! Be sure to bring floral. It you love real looking faux flowers, they sell some awesome ones that come with drapes as a package on Amazon. Just look at these done by me!
12. After The Tone Audio Phone
One of the newest and coolest ways for your guests to tell you how much they care and wish you two all the best!
13. Guestbook Signage
So many ways to play with this! Ask your coordinator!
14. Welcome Sign
Greet your guests upon arrival. whether they are driving themselves or taking your transportation shuttle, welcome them to your day!
15. Props For Photo Area
Greenery wall, polaroid camera, you name it. Join your guests in take cool pictures of your day.
16. So You Can Enjoy The Day
This is the most important of all the things that a coordinator can do for you on your day. Get through the logistics of your wedding so you can enjoy your family and friends. Your wedding is a time to relax and celebrate your unity with your partner. Do that stress free.
There are so many other things your coordinator could help you with. Just ask! Let them help make your dream wedding plan come to life. Have your wedding coordinator checklist ready!
We here at SJ Coordination & Events, LLC love to help out couples on their big day! If you are doing it yourself but need assistance on the day of, send us an email so we can help set make your day stress free! Email us at: info@sjcoordination.com
Wedding Coordination in Columbia, SC • Lake Murray • Lexington • Greenville
• Augusta, GA • Aiken • Anderson • Lake Hartwell
Planning your wedding and want expert guidance on your timeline, vendors, and day-of details? Click here to learn about our wedding coordination services.
Planning a wedding in Columbia, SC, Lake Murray, Lexington, Augusta, GA, Aiken, Anderson, Greenville, or Lake Hartwell? Your food-service style should be built into the wedding timeline from the beginning so dinner, speeches, dancing, and vendor timing all work together smoothly.
